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Vendor Opportunities

Detailed information about solicitations and requests for proposals issued by the CFB can be found below.

Request for Proposals for Legal Services, PIN # 004201700011

The New York City Campaign Finance Board has issued an RFP for Legal Services. The CFB is seeking one or more law firms to act as legal counsel, primarily in connection with lawsuits brought against the CFB.

The RFP will be available beginning February 13, 2017.

The expected term of the contract is three years with the possibility of a two-year renewal. The anticipated contract start date is July 1, 2017. A previous RFP for these services was issued on October 5, 2016, but cancelled due to an insufficient number of responses. The current RFP is substantially the same but provides higher maximum rates.

If you are interested in receiving a copy of the RFP, please contact Chris Oldenburg by email at RFP@nyccfb.info. Please provide your name, the name of your firm, and your complete contact information. The RFP is available both in electronic format and in hard copy.

The proposal submission deadline is 5:00 p.m. on March 10, 2017.


Solicitation for Application Development Services to Complete Development of a “Paperless Voter” Opt-In/Opt-Out System for the NYC Voter Guide, PIN #004201700015

The CFB is seeking an application developer to complete development of a .Net based web application with a SQL server backend database that allows NYC voters to opt-in to receive email communications and opt-out of receiving printed Voter Guides by mail. Download the RFP for complete details about the project and how to respond.

Release Date: April 26, 2017
Response Due Date: May 10, 2017 by 5 p.m.


Student Voter Registration Day (SVRD): Request for Proposals from Community-Based Organizations

NYC Votes, the voter engagement initiative of the NYC Campaign Finance Board, seeks to partner with local nonpartisan community-based organizations to facilitate and host SVRD in schools throughout NYC.

SVRD is an annual one-day program designed to register and educate students about civic participation and promote a voting culture among our youngest eligible citizens. SVRD is a joint collaboration of NYC Votes, community-based organizations, the New York City Council, and City Hall.  

Since the inaugural SVRD on March 20, 2015, over 10,000 NYC students have been registered through this program. While the ultimate goal of SVRD is to register students to vote, SVRD facilitators and volunteers also work with students to identify and explore the issues that are most important to them, helping them connect voting to making an impact on those issues.

Organizations will be selected based on their organizational capacity, demonstrated ability to conduct nonpartisan voter engagement activities and/or youth outreach, and ability to meet the program requirements. The program requirements are listed in the application form, which can be found here. Organizations that are selected will receive a grant of $2,000 per school. 

Applications are due April 12th, 2018. Organizations will be selected by April 18th, 2018

If you have any questions, please contact Summer Griffin at sgriffin@nyccfb.info


Public Affairs Organizational Consulting Project

REQUEST FOR PROPOSALS

The New York City Campaign Finance Board (CFB) is a nonpartisan, independent city agency.  Among other functions, the CFB administers a public matching funds program for candidates running for municipal office, provides comprehensive disclosure of campaign finance information in city elections, and engages in a broad range of activities focused on voter registration, education, and outreach.   

The CFB employs a staff of approximately 120, which includes a Public Affairs division of 20 staff divided between four units: Voter Assistance, Public Relations, Communications, and Public Affairs. 

Together, the division is responsible for the agency’s voter engagement work, and performs a wide range of public-facing functions for the agency, including: programming, in-person outreach, media relations, advertising and promotion, management of the agency social media feeds, creation and management of website content, art design, editorial content creation and management, digital outreach (email and SMS), data analysis, policy research, and intergovernmental relations.

Project Description:

The CFB wishes to assess and optimize the division’s organizational structure and work processes to support a more collaborative, agile, data-driven approach to managing the division’s major projects and ongoing work.

Much of the work in Public Affairs is shared by two or more units. For instance: a voter registration event that needs materials and promotion; a public report that draws on knowledge and expertise of multiple units; or a voter guide that is published in multiple formats—print, web, and video.

The CFB seeks a consultant to assist in conducting this review.  The consultant will analyze the Public Affairs division’s current structure and workflows and make recommendations regarding possible improvements, including:

  • Whether changes to the organizational and reporting structure or division of responsibilities/functions are warranted;
  • Whether additional personnel are needed and, if so, what qualifications would be required for the new hires and how best to deploy them;
  • Whether current staff could benefit from additional training or other support, and, if so, of what kind; and
  • Whether new processes can add efficiencies to workflow within and between units, increase productivity and communication, streamline reviews, and sharpen decision-making.

In conducting this review, the selected consultant will interview Public Affairs division personnel.

The selected consultant for this project will present findings and recommendations in a written report and orally to the CFB’s Executive Director and the Assistant Executive Director for Public Affairs.

The project is anticipated to start on approximately July 9, 2018 and to be completed within no more than one month.

The maximum amount to be budgeted for this project will not exceed $25,000.

Submission of Proposals:

  • The CFB will evaluate proposals based on experience, expertise, and hourly rate. One or more selected proposers may be invited to the CFB for an interview prior to award of the contract.
  • The contract will be awarded to the responsible proposer whose proposal is determined to be the most advantageous to the city, taking into consideration the hourly rate and the other above factors. Contract award shall be subject to timely completion of contract negotiations between the CFB and the proposer.

Proposals must include a budget outlining the projected number of hours and the hourly rate for each individual involved in the project and the total cost, three references, a description of previous similar projects, and a copy of the resume of each individual to be assigned to work on the project.  Additional information concerning the firm’s or any relevant individual’s qualifications may also be included. 

In addition, the proposer must complete and submit the attached “doing business data form.”

The selected contractor for this project must maintain the required insurance coverage (see Insurance Rider, on page 3) and will be required to provide a Certificate of Insurance.

Applicants may submit their proposals by mail or hand-delivery to Corey Schaffer, Director of Administrative Services and Human Resources, New York City Campaign Finance Board, 100 Church Street, 12th Floor, New York, NY, 10007, or to Mr. Schaffer via email at CSchaffer@nyccfb.info

Deadline to submit proposals: proposals must be received by the CFB no later than 5 p.m. on June 22, 2018.  Late proposals will not be considered. 

INSURANCE RIDER

Agreement to Insure

The Contractor shall not commence performing services under this Agreement unless and until all insurance required by this Article is in effect, and shall ensure continuous insurance coverage in the manner, form, and limits required by this Article throughout the term of the Agreement.

Commercial General Liability Insurance

  1. The Contractor shall maintain Commercial General Liability Insurance covering the Contractor as Named Insured and the City as an Additional Insured in the amount of at least One Million Dollars ($1,000,000) per occurrence. Such insurance shall protect the City and the Contractor from claims for property damage and/or bodily injury, including death that may arise from any of the operations under this Agreement.  Coverage under this insurance shall be at least as broad as that provided by the most recently issued Insurance Services Office (“ISO”) Form CG 0001, and shall be "occurrence" based rather than “claims-made.”
  2. Such Commercial General Liability Insurance shall name the City, together with its officials and employees, as an Additional Insured with coverage at least as broad as the most recently issued ISO Form CG 20 10.


NYC Votes Website Redesign RFP PIN #004202100008

This Request for Proposals (RFP) is intended to result in a ten-month contract with a vendor to lead the consolidation, redesign, and development of extensive new functionality for the New York City Campaign Finance Board (CFB)’s voter-facing website,www.voting.nyc. The vendor will leverage usability testing that is being conducted on the current Voter Guide to create a user experience that better meets the needs of first-time and infrequent voters, with a particular focus on youth under 30 and naturalized citizens, who have been historically underrepresented in the electorate. In addition to expanding functionality and incorporating the voter-facing content currently housed on www.nyccfb.info, the project will include redesigning the current voting.nyc landing page in accordance with a new brand strategy and graphic identity, being developed in separate and partially overlapping projects from January to April 2021.

The goal is to create a mobile-first site that makes it easy for voters to find all the information they need to vote in upcoming elections, from a trusted source. A key focus is enabling users to sort, save, and search candidate profiles and create a virtual ranked candidate list that will make it easier to participate in New York City’s very first primary election with ranked choice voting, in June 2021. The site will help support voter participation in the largest citywide election in at least two decades, with over 500 candidates expected to run for office.

Release Date: August 25, 2020
Submission Deadline: September 4, 2020 at 11 am EDT
Submit Proposals to: contracts@nyccfb.info
Vendor Interviews: Week of October 5, 2020 by appointment
Anticipated Start Date: February 3, 2021

Subject to the availability of funds, the responses to this RFP, and completion of the City of New York’s procurement process, the CFB will select one or more vendor(s)

The CFB will hold a virtual Proposers’ Conference via Zoom on Friday, September 4, 2020 at 11 am.  Vendors will be able to meet with CFB project staff to discuss specifications, scope of services, and the contract process. There will be an opportunity for questions and answers during the conference but vendors are encouraged to submit questions prior to the conference to contracts@nyccfb.info.

To register for the Proposers' Conference please email contracts@nyccfb.info with the names and email addresses of the attendees and the vendor name.  A Zoom link will be sent to all registered attendees.  While the CFB anticipates answering the majority of questions at the Proposers’ Conference, post-Conference questions will also be answered, in writing, and distributed to all eligible vendors.

Documents

RFP NYC Votes Website Redesign PIN #004202100008
Exhibit: Goals & Challenges
Center for Civic Design NYC Voter Guide Research Initial Findings
Information for Vendors (includes Attachments A-C)
Attachment D Doing Business Data Form
Appendix A

To register for the vendor conference and receive any amendments and vendor queries, please email contracts@nyccfb.info